Mailroom Outsourcing

The efficient management of your most important documents and sensitive company data is crucial to the success of your company and operational results.

Identify service delivery improvements

With over 500 mailroom clients we are one of the leading mailroom outsourcing companies. Companies use our benchmarking service to analyse their mailroom processes, including policies and procedures. We evaluate the use of technology and the potential for reducing the cost of postal and courier shipments, utilising our buying power. This allows us to identify the ways in which their mailroom management will become more efficient and the costs will be reduced. We also offer Secure Mail Screening Services as a part of our Mailroom Outsourcing Services offering.

Mailroom Outsourcing Service

As experts in on-site and off-site mail management services, we at Swiss Post Solutions are able to find the best way for you to meet your challenges. We have the staff, services, and technologies to put these solutions to work. Our Mailroom Outsourcing Service includes:

  • Management of incoming mail
  • Internal postal services
  • Management of outgoing mail
  • Mail-screening and security
  • Courier shipments and cost management
  • Compliance with special requirements (e.g. customs clearance or management of publications).
  • Archiving services

Improving performance and reducing costs with mailroom service technologies:

  • Auditable real-time tracking of all incoming and outgoing mail within the organisation, including packaging, courier services, stationery, and archiving.
  • Managing expenditure on external postal and courier services with our desktop ordering tool. The software finds the most cost-efficient provider and allows you to track your mail all the way to its final destination from your own desk.

Your benefits

Outsourcing your incoming postal processes increases your company's efficiency and reduces your costs. When we take on your mail logistics, we guarantee the delivery of information at the right time, in the right format, to the right people. Let us, a leading mailroom outsourcing company, focus on the management of your mailroom.

  • Case Study

    Emirates Group

    Learn how a new approach to mail distribution helps Emirates Group.

    Read Case Study

  • Case Study

    International Bank

    Learn how Swiss Post Solutions creates a strong partnership whilst providing continous improvement.

    Read Case Study

  • Case Study

    The Co-operative Group

    Learn how a mutual retailer reduced on-site storage by 54% by implementing a digital mailroom.

    Read Case Study

Voice of the customer

  • By focusing on a service provider, we are benefiting from efficiency and cost optimisation. Swiss Post Solutions provides reliable and flexible care of all the mailroom activities and the related tasks, which are continuously optimised. As a result, we have been able to develop, in the last few years, the necessary competence for a professional mailroom service.

    Head of Section, Global Reinsurer

  • Over the last four years Swiss Post Solutions have established themselves as a top performing outsource provider to our company and have demonstrated that they can quickly adapt to new challenges.

    Head of Information Services, Addleshaw Goddard LLP

  • Mail and document management may be vital to our business, but is not a core expertise of our business. We were looking for a specialist partner who could benchmark our practices, and deliver us a bespoke, innovative and measurable solution that supported - to an even greater extent - our primary business.

    Services Director, Telegraph Media Group

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